Purpose:

This policy provides guidance to departments and employees who have wireless devices including cell phones that are provided by the College and provides appropriate use guidelines for college-owned fax machines and copiers.

1. Use of College Owned Cell Phones or Smart Phones
   1. It is the responsibility of the cell phone user to protect any sensitive information that may be stored or accessed via the device.
      Any cell phone that is lost or stolen must be reported to the Vice President of Business Affairs within 24 hours.
   2. Incidental use of telephone for personal use is permitted if:
      1. Use of telephones does not interfere with work to be accomplished or tie up telephone lines for long periods of time, or:
      2. Use of telephones does not burden the college with additional cost. When personal use of the telephones costs more then regular monthly fees, payment needs to be reimbursed to the college promptly.
      3. College owned telephones are not to be used for harassment, pornography, on-line games, unauthorized political endeavors, or off colored jokes.
   3. Smart phone use is subject to the provisions of Policy 850.00, Acceptable Use Policy.
   4. Cell phone logs may be audited by the IT Department if there is evidence or documented suspicion of misuse of said equipment.
2. Use of Fax Machines and Copiers
   1. Fax machines and copiers are for college use. Incidental personal use is permitted if:
      1. Use of fax machines does not tie up telephone lines and prohibit use by employees for college purposes, and does not cause additional cost for operating the fax.
      2. Use of copiers is not excessive and does not consumes excessive amounts of copy paper.

History:

Adopted: Policy has been in place prior to Sept. 2003
Revised: 6/13/2025