All procurements will conform to standards and processes in applicable 2CFR200 regulations.
Goods or services under $3000.00, or micro-purchase criteria as defined in 2CFR200, may be acquired without formal quotation or procurement processes.
When goods or services with a value in excess of $3,000 but less than $25,000 are to be acquired, a minimum of three (3) quotes shall be solicited for the goods and/or service with the following exceptions as per federal guidelines. Quotes shall be in writing, dated, and signed by the vendor. Faxes and email will constitute original documents.
Exceptions to the requirement for three quotes may be made as per federal guidelines if at least one of the following conditions is met:
- The item is available only from a single source;
- The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
- The federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-federal entity; or
- After solicitation of a number of sources, competition is determined inadequate.
A Procurement Waiver Form should be completed if one of the above conditions exists. Procurement waivers must be approved by the SKC President or Vice President of Business Affairs.
Good and services valued greater than $25,000 shall be procured through a formal procurement process that includes issuing a formal notice of bid, receiving sealed bids, and evaluation criteria for procurement award. Indefinite delivery – Indefinite Quantity (IDIQ) process may be utilized under the formal bid process.
In addition to other sources and mechanisms, the CSKT Office of Indian Preference will be utilized for distribution of formal bids. Where quality and costs are deemed to be equal, preference will be given to Indian owned businesses.
SKC may utilize best value award criteria when determining successful bids.
No contract shall be made to parties listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Non-procurement Programs. This list contains the names of parties debarred, suspended, or otherwise excluded by agencies. All persons performing procurement duties of SKC are required to check potential vendors against this list.
History:
Adopted: Policy has been in place prior to Sept. 2003
Reviewed: 9/2020
Revised: July 2010, 4/27/18. 9/16/2020