Purpose

This policy directs college employees in the submission and management of federal, state, private, and other grants. All grants are managed and overseen in a uniform manner and in compliance with the applicable tribal and federal regulations as well as the terms and conditions of each award.

1. College Responsibility for Grants
   1. Grants Awarded to Salish Kootenai College
      1. Grants for approved research and sponsored projects are the fiscal responsibility of Salish Kootenai College and are awarded to the College. The grantee/project investigator is held individually responsible by the College for the proper management of the grant and for meeting the objectives of the grant. 
      2. The President and the Vice President for Business Affairs are authorized to approve proposals and accept awards and amendments on behalf of the College.     
      3. The President has the sole responsibility for determination of the Grant P.I. Approval of the P.I. occurs through the grant approval process. The President may change the P.I. if the P.I. does not perform reporting or other responsibilities in a timely manner or in the case of malfeasance by the P.I.,  and will approve the change in P.I. if the P.I. leaves the institution. 
2. II.  Grantee (P.I.)  Relationship with the College
   1. College Employees as Grantees
      1. Salish Kootenai College employees hired with support of grant funds are employees of the College with funding provided by the funding source. College employees who are grantees must follow all institutional policies and procedures as well as applicable requirements of the grant and granting agency.
      2. The Office of Risk and Compliance should be consulted for contracting and consulting procedures related to grant management.
3. III. Grantee (P.I.) Responsibilities
   1. Responsibilities
      1. All employees who apply for and/or receive grants must follow the provisions of the Grants and Contracts Manual, which provides specific procedures for grant submission, approval, and management. Employees must seek approval prior to submission of a grant application to a funding agency or entity. Upon notice of funding, the Primary Investigatory (PI) must notify the Risk and Compliance, which will assist with the final budget approval, any sub-awards, procurements, or sub-contracts, and monitor for regulatory compliance. 
      2. The grant PI is ultimately responsible for all aspects of the grant. As such, the PI is responsible for the following: managing the grant budget according to the approved budget and seeking approval for any grant amendments needed; providing time and effort reporting; providing program deliverables and activities according to the approved grant narrative; submitting reports in a timely manner; and maintaining communication with the funding agency or entity. Other PI responsibilities are provided in the Grants and Contracts Manual.
      3. The grant P.I. must maintain copies of all grant records including required reports for a minimum of three years beyond the date of the final expenditure report upon grant completion. These reports must be provided upon request to the SKC Office of Risk and Compliance. If the grantee/P.I. leaves service at the College, the grantee/P.I. must turn over all applicable reports to the Office of Grants and Compliance.
4. IV.  Fiscal Responsibility
   1.  Compliance with Applicable Standards
      1. All grant funds awarded to or flowing through SKC shall be managed, performed, accounted for, and comply with the applicable standards set forth in 2 CFR Part 200.

History:

Adopted: 4/13/2016
Revised:  12/18/2020; 9/19/2025